The Print I-9 Form refers to the process of generating a physical copy of the United States Citizenship and Immigration Services (USCIS) Form I-9, also known as the Employment Eligibility Verification Form. This form is utilized by employers within the United States to verify the identity and employment eligibility of individuals hired for employment.
Description:
The Print I-9 Form is an essential requirement for employers operating within the United States, as it ensures compliance with federal immigration laws. The Form I-9, created by the USCIS, must be completed for each employee hired, regardless of citizenship status. The purpose of the form is to establish an employee’s identity, as well as their authorization to work in the country. By generating a physical copy of the completed form, employers are able to maintain necessary records and comply with legal obligations.
The Print I-9 Form consists of several sections, all of which must be filled out accurately and in a timely manner. The form is divided into three parts: Section 1, Section 2, and Section 3.
Section 1:
Section 1 of the Print I-9 Form requires the employee to provide personal information, including their full name, address, date of birth, citizenship status, and Social Security number (if applicable). Additionally, non-U.S. citizens are required to furnish their Alien Registration Number or USCIS Number. This section must be completed by the employee on or before their first day of employment.
Section 2:
Section 2 focuses on the employer’s verification of the employee’s identity and work authorization. Employers are responsible for reviewing the employee’s documentation to ensure it is genuine and relates to the individual presenting it. Acceptable documents include passports, driver’s licenses, Social Security cards, and employment authorization documents. The employer must complete this section within three business days of the employee’s start date.
Section 3:
Section 3 of the Print I-9 Form is utilized for re-verification and rehires. It is used when an employee leaves and then returns to work within three years of the original hire date. The employer must review the original Form I-9, update any changes in the employee’s name or authorization status, and sign and date this section.
Once the necessary information has been entered into each section, employers can print multiple copies of the completed form for record-keeping purposes. Each form should be retained for the duration of the employee’s employment, as well as for a specific period of time after the employment relationship ends, as dictated by federal regulations.
It is crucial for employers to stay informed about any updates or modifications to the Print I-9 Form, as failure to comply with current requirements may lead to penalties and legal consequences. The USCIS periodically releases revised versions of the form, and employers must ensure they are using the most recent edition to avoid any violations.
In conclusion, the Print I-9 Form is an integral aspect of the employment process and serves as a vital tool in verifying the eligibility of individuals to work in the United States. By accurately completing and printing this form, employers can demonstrate their commitment to following legal and regulatory requirements related to employment verification and immigration compliance.
