The I9 2017 Form, also known as Form I-9, is an essential document used in the United States for verifying the identity and employment eligibility of individuals hired for employment. This critical form is mandated by the U.S. Citizenship and Immigration Services (USCIS), an agency within the Department of Homeland Security (DHS), and plays a crucial role in ensuring that employers hire only authorized workers.
Purpose:
The primary purpose of the I9 2017 Form is to establish the identity of employees and their legal authorization to work in the United States. By completing this form, employers certify that they have reviewed the necessary documentation establishing the employee’s identity and employment eligibility. The I9 2017 Form helps employers comply with the provisions of the Immigration Reform and Control Act of 1986, which prohibits the employment of individuals not legally authorized to work in the country.
Requirements:
Both employees and employers have specific responsibilities when it comes to completing the I9 2017 Form. As an employee, you are required to fill out Section 1 of the form on or before your first working day. In this section, you must provide your full legal name, your date of birth, your social security number (optional), your email address (optional), your current address, and the date of your employment authorization. Additionally, you must attest, under penalty of perjury, that the information you have provided is truthful and accurate.
Employers, on the other hand, must complete Section 2 of the I9 2017 Form within three business days of the employee’s first day of work. In this section, the employer must examine the employee’s original documents that establish their identity and employment eligibility, such as a U.S. passport, Permanent Resident Card, or Employment Authorization Document. The employer must record the document title, document number, expiration date (if applicable), and the date of verification on the form.
Retention and Storage:
Once completed, employers must retain the I9 2017 Form for each employee throughout their employment period and for a specific period after their employment ends. Generally, employers should retain these forms for at least three years from the date of hire or one year following the employee’s separation, whichever is later. It is crucial to store these forms in a safe and secure manner, ensuring confidentiality and compliance with privacy regulations.
Penalties:
Failure to comply with the requirements outlined in the I9 2017 Form can result in severe penalties for employers. These penalties may include fines, audits, and potential criminal charges. Employers must follow the instructions provided by the USCIS to properly complete and retain the I9 2017 Form to avoid any legal implications.
Conclusion:
The I9 2017 Form is a vital tool in the United States to verify the identity and employment eligibility of individuals hired for employment. By adhering to the requirements and processes outlined in this form, employers can meet their legal obligations and maintain a workforce of authorized employees. The accurate completion and retention of the I9 2017 Form not only ensure compliance with federal regulations but also demonstrates an organization’s commitment to responsible employment practices.