Donation Receipt Example

A donation receipt example is a document provided by a nonprofit organization to an individual or company who has made a monetary or in-kind contribution. This document serves as a proof of donation for tax purposes and allows the donor to claim a tax deduction, if eligible. The donation receipt example provides detailed information about the donation, including the value, date, specific items donated, and the nonprofit’s information.


A donation receipt example is an essential tool for nonprofit organizations to acknowledge the generosity of their donors and maintain transparency in their operations. This document not only serves as a receipt but also helps donors track their charitable contributions. It is crucial for both the donor and the nonprofit to ensure accuracy and compliance with IRS regulations to avail tax benefits.

A donation receipt example typically includes the following key elements:

  1. Donor Information: The receipt should include the donor’s legal name, address, and contact details. This information helps identify the donor and establish their eligibility for a tax deduction.
  2. Nonprofit Information: The receipt should contain the name, address, and tax identification number (TIN) of the nonprofit organization. This information is necessary for the donor to validate the organization’s tax-exempt status.
  3. Description of Donation: The receipt should provide a clear and detailed description of the donated items or services. Depending on the nature of the donation, this could include cash, goods, securities, or volunteered professional services.
  4. Donation Value: The receipt should specify the fair market value of the donation, which determines the tax-deductible amount. In case of non-cash contributions, the receipt should indicate how the value was determined, such as a qualified appraisal.
  5. Date and Mode of Donation: The receipt should mention the date on which the donation was received, ensuring compliance with IRS guidelines regarding timely submission. Additionally, if the donation was made through a specific payment method, such as cash, check, or electronic transfer, it should be explicitly stated in the receipt.
  6. Statement of Tax Deductibility: The receipt should include a statement informing the donor whether any goods or services were provided in exchange for the donation. If the nonprofit provided any benefits to the donor, such as event tickets or merchandise, the receipt should state the value of those benefits.

It is important for nonprofits to maintain copies of donation receipts as part of their financial records. Similarly, donors should retain these receipts to substantiate their deductions in case of an audit by the IRS.

Nonprofits must adhere to the IRS guidelines and provide accurate and complete donation receipts to ensure donors’ confidence in their organization. By providing a clear and comprehensive donation receipt example, nonprofits can strengthen their relationships with donors and foster a culture of transparency and accountability.

Note: The information provided in this article is for general reference purposes only and should not be considered legal or financial advice. Nonprofits and donors should consult with qualified professionals for specific guidance related to their unique circumstances.

This glossary is made for freelancers and owners of small businesses. If you are looking for exact definitions you can find them in accounting textbooks.

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