AIA Billing Template

An AIA billing template is a standardized document used in the construction industry to submit invoices or payment applications to clients or contractors. The template follows the guidelines set by the American Institute of Architects (AIA) and serves as a comprehensive document that provides detailed information regarding the progress and costs associated with a construction project.


The AIA billing template acts as a crucial tool for financial management and reporting in construction projects. It allows contractors, architects, and other stakeholders to clearly present the work completed and the corresponding costs incurred. By adhering to the AIA’s guidelines, which ensure uniformity and clarity, the template facilitates transparent communication and reduces disputes during the payment process.

Components of an AIA Billing Template:

1. General Information:

– Project name: The official name or identifier of the construction project.

– Contractor’s information: Contact details and identification of the contractor responsible for the work.

2. Progress Schedule:

– Billing period: The specified timeframe during which work was completed and costs were incurred.

– Description of work completed: A detailed description of the work accomplished during the billing period.

– Quantity: The quantifiable measure of completed work, such as square footage or unit counts.

3. Schedule of Values:

– Value categories: Divides the project into different categories (e.g., labor, materials, equipment, etc.) and assigns a value to each category.

– Percentage of completion: Indicates the percentage of work completed for each value category.

– Dollar amount: Represents the total value for each category based on the percentage of completion.

4. Application and Certificate for Payment:

– Current and cumulative payment amounts: The sum of the work completed and approved for payment to date.

– Retainage: A specific percentage or amount of the payment retained by the client or contractor until the project’s completion.

– Change orders: Any modifications to the original contract, including additional work or adjustments to the value categories.

Benefits of Using an AIA Billing Template:

– Standardization: The AIA billing template ensures consistency in billing across all construction projects, making it easier for clients and contractors to compare and evaluate different projects.

– Clarity and Transparency: The detailed breakdown of costs and progress allows for better understanding and verification of the work performed, facilitating timely payments and minimizing disputes.

– Compliance: Following the AIA guidelines demonstrates adherence to industry standards, contributing to the credibility and professionalism of the project.

In conclusion, an AIA billing template is an essential tool for construction industry professionals involved in financial management and reporting. By utilizing this standardized document, stakeholders can maintain clear and transparent communication, accurately track project progress and costs, and facilitate timely payments while adhering to the established guidelines of the American Institute of Architects.

This glossary is made for freelancers and owners of small businesses. If you are looking for exact definitions you can find them in accounting textbooks.

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