The 2025 I9 Form, also known as the Employment Eligibility Verification Form, is a critical document used in the United States to verify the identity and employment eligibility of individuals hired for employment. It is an essential component of the hiring process and is mandated by the federal government to ensure compliance with immigration laws and maintain a lawful workforce.
The 2025 I9 Form is issued by the U.S. Citizenship and Immigration Services (USCIS) under the Department of Homeland Security. It requires both the employer and the employee to provide specific information and documentation that establishes the employee’s identity and authorization to work in the country. This process aims to prevent unlawful hiring practices and protect the rights of authorized workers.
To complete the 2025 I9 Form, employees must present original and unexpired documents from the specified list of acceptable documents. These documents establish both identity and work eligibility, such as a U.S. passport, Permanent Resident Card (also known as a Green Card), or an Employment Authorization Document (EAD) card. The employer must carefully examine these documents to ensure their authenticity and record the required information accurately.
The 2025 I9 Form consists of three sections:
1. Employee Information and Attestation:
In this section, the employee must provide their full name, address, date of birth, social security number (if applicable), and telephone number. Additionally, they must attest to their employment authorization status and provide their signature and the date of completion.
2. Employer or Authorized Representative Review and Verification:
In this section, the employer or their authorized representative must review the documentation provided by the employee. They must confirm that the documents reasonably appear to be genuine and relate to the employee presenting them. The employer or representative must also enter their business name, address, and the date of verification.
3. Reverification and Rehires:
The third section of the 2025 I9 Form is used for reverification purposes. Employers are required to reverify an employee’s work authorization if it has expired. Additionally, if an employee is rehired within three years of the date entered in Section 2, the employer can check a box and enter only the required information in this section.
Completing the 2025 I9 Form accurately and timely is crucial for employers to maintain compliance with applicable laws and regulations. Employers are required to retain these forms for a specified period, making them available for inspection upon request by authorized government officials, including representatives from the USCIS, Immigration and Customs Enforcement (ICE), or the Department of Labor (DOL).
Failure to properly complete and retain the 2025 I9 Form can result in severe penalties, including fines and potential legal consequences for the employer. It is essential for employers to stay updated with any changes or updates to the form and related requirements to ensure ongoing compliance.
In summary, the 2025 I9 Form is a fundamental piece of documentation used to verify an employee’s identity and employment eligibility. It serves as a safeguard against unauthorized employment and helps ensure a lawful workforce in the United States. Employers must adhere to the regulations surrounding this form to avoid potential penalties and legal issues, demonstrating their commitment to maintaining compliance and upholding the integrity of the hiring process.
