The 2025 I-9 Form, also known as the Employment Eligibility Verification Form, is a crucial document in the field of human resources and workforce management. It is issued by the U.S. Citizenship and Immigration Services (USCIS) and serves as a tool for employers to verify the identity and employment eligibility of their employees.
The purpose of the 2025 I-9 Form is to ensure that individuals who are hired for employment in the United States are authorized to work. It requires both employers and employees to complete specific sections and provide necessary documentation to establish identity and employment eligibility. The form must be filled out for all new hires, regardless of their citizenship status. It plays a significant role in preventing unlawful employment practices, safeguarding the rights of workers, and maintaining legal compliance.
This form consists of three sections: Section 1, Section 2, and Section 3. Section 1 is completed by the employee at the time of starting their employment. It requires the employee to provide personal information such as their full name, address, date of birth, and Social Security number, among other details. Additionally, employees must attest to their employment authorization status and sign and date the form.
Section 2 is completed by the employer within three business days of the employee’s start date. This section requires the employer to review the employee’s documentation. The form lists different types of documents that can be used to establish both identity and employment eligibility, such as a U.S. passport, driver’s license, Social Security card, or a combination of documents. The employer must examine the documents provided by the employee and record the relevant information, including issuing authority, document number, and expiration date. The employer must also sign and date Section 2.
Section 3 of the 2025 I-9 Form is used for re-verification and rehires. It is completed when an employee’s work authorization documentation needs to be updated or changed due to legal requirements, such as the expiration of an employment authorization document. Additionally, this section is utilized when an employee is rehired within three years of their original I-9 Form’s completion date.
The 2025 I-9 Form is a critical component of the hiring and onboarding process for employers as it assists in preventing the employment of unauthorized workers. Its completion is mandatory for all employers, regardless of their size, and failure to comply with the requirements can result in significant penalties and legal consequences. Employers must retain the I-9 Forms for a specific period of time following an employee’s termination or separation from the company. These records are subject to inspection by the USCIS, the Department of Homeland Security’s Immigration and Customs Enforcement (ICE), and the Department of Labor.
In conclusion, the 2025 I-9 Form is an essential document in the realm of human resources and employment verification. It ensures that employers hire workers who are legally eligible to work in the United States, thus upholding the integrity of the workforce and promoting compliance with immigration laws. By completing this form accurately and retaining it as required, employers contribute to maintaining a lawful and productive work environment.
