The 2021 I-9 Form, also known as the Employment Eligibility Verification form, is an essential document used in the United States to verify the identity and employment authorization of individuals hired for employment. This form is mandated by the U.S. Citizenship and Immigration Services (USCIS), a component of the Department of Homeland Security (DHS), to ensure compliance with federal immigration laws.
The I-9 Form is a two-page document that consists of three sections: Section 1, Section 2, and Section 3. Each section serves a specific purpose and must be completed accurately by both the employee and the employer.
Section 1 of the 2021 I-9 Form requires the employee to provide personal information, including their full name, address, date of birth, email address, and telephone number. They must also attest to their citizenship or immigration status, and if applicable, provide their Alien Registration Number or USCIS Number.
Section 2 is completed by the employer or authorized representative. Here, the employer must physically examine the employee’s original documents and verify their identity and work authorization. Acceptable documents include a combination of a valid passport, driver’s license, Social Security card, birth certificate, or Permanent Resident Card, among others. The employer must record the document title, issuing authority, document number, and expiration date on the form.
Section 3 is only applicable in specific circumstances, such as when an employee’s work authorization requires re-verification or if they are rehired within three years. This section is completed by the employer, who must update any changes in the employee’s name or employment authorization documents, if applicable.
The 2021 I-9 Form plays a crucial role in ensuring that employers maintain a legal workforce. It helps to prevent unauthorized individuals from gaining employment and protects the rights of eligible workers. Failing to properly complete and retain this form can lead to severe penalties, including fines, and may negatively impact an employer’s reputation and compliance record.
To comply with federal regulations, employers must complete the 2021 I-9 Form for each new hire within three business days of their start date. It is essential to complete the form accurately and consistently, as errors or omissions can result in compliance issues during government audits or inspections.
Employers are required to retain the 2021 I-9 Form for the duration of the employee’s employment and for a specific period after their termination. This documentation provides evidence of an employer’s compliance with immigration laws and is subject to inspection by authorized government agencies, such as the USCIS, Immigration and Customs Enforcement (ICE), or the Department of Labor (DOL).
In conclusion, the 2021 I-9 Form is a vital tool used by employers to verify the identity and employment eligibility of their employees in compliance with U.S. immigration laws. It serves as a safeguard against unauthorized employment and helps to maintain the integrity of the workforce. Adhering to the requirements outlined in the form is crucial for employers to avoid penalties and ensure a legally compliant hiring process.
