The 2018 Form I-9, also known as the Employment Eligibility Verification Form, is a crucial document used by employers in the United States to verify the identity and employment eligibility of their employees. The form is administered and enforced by the U.S. Citizenship and Immigration Services (USCIS), a component of the Department of Homeland Security.
The purpose of the 2018 Form I-9 is to ensure that employers hire only individuals who are authorized to work in the United States. It requires both employees and employers to complete several sections, carefully documenting and providing specific information. By completing this form, employers comply with the legal requirements set forth by the Immigration Reform and Control Act of 1986.
The 2018 Form I-9 consists of three main sections: Section 1, Employee Information and Attestation; Section 2, Employer or Authorized Representative Review and Verification; and Section 3, Reverification and Rehires. Each section is designed to capture essential data related to the employment eligibility of the individual.
In Section 1, the employee must provide their full name, address, date of birth, and social security number, among other details. They must also attest to their employment eligibility status and provide information about their immigration status, if applicable. This section must be completed by the employee on or before their first day of employment.
Section 2, completed by the employer or an authorized representative, involves verifying the authenticity of the employee’s identity and employment authorization documents. Employers must examine original documents, such as passports or social security cards, to ensure their validity. The employer must also record the document information and sign the form, confirming the verification process.
Section 3 is used for rehires or reverifications, addressing situations such as expired work authorization documents. In such cases, employers need to complete this section to reestablish the employee’s employment eligibility.
Compliance with the guidelines and instructions outlined in the 2018 Form I-9 is essential. Failure to properly complete and retain these forms can result in penalties and fines imposed by the USCIS. Employers must retain completed forms for each employee either for three years after the date of hire or for one year after the employment relationship ends, whichever is later.
The 2018 Form I-9 is crucial not only for employers but also for employees. It serves as proof of their eligibility to work in the United States and protects them from unfair employment practices. By establishing a consistent and standardized process for verifying employment eligibility, the form helps maintain the integrity of the workforce and protects U.S. job opportunities.
In conclusion, the 2018 Form I-9 plays a vital role in the hiring process within the United States. Employers must diligently complete and retain these forms to demonstrate their compliance with immigration and employment laws. For employees, the form ensures fair and legal employment practices. Understanding and adhering to the instructions and requirements set forth by the 2018 Form I-9 is essential for both employers and employees alike.
