2016 940 Form

The 940 Form (2016) is a crucial document used for reporting and organizing Federal Unemployment Tax Act (FUTA) taxes. It is filed annually by employers to ensure compliance with the Internal Revenue Service (IRS) regulations. The form collects information related to the calculation and payment of unemployment taxes, providing an overview of the employer’s liability. By accurately completing the 940 Form, employers can fulfill their obligations and contribute to the effective functioning of state unemployment programs.


The 940 Form for the year 2016 is specifically tailored to facilitate the reporting of FUTA taxes. FUTA taxes, also known as federal unemployment taxes, are imposed on employers to finance unemployment compensation programs for eligible workers. These funds are administered by the state workforce agencies, which use the contributions to provide financial assistance to individuals who have lost their jobs. Employers are responsible for maintaining the appropriate records, calculating the FUTA tax liability, and accurately reporting this information to the IRS using the 940 Form.

The 940 Form serves as a summary of an employer’s FUTA tax responsibilities throughout the year. It outlines the employer’s taxable wages, the amount of tax owed, and any deposits made toward meeting this obligation. Additionally, it provides a breakdown of any adjustments, refunds, or other relevant details that impact the employer’s overall tax liability. The IRS utilizes this information to ensure that all employers are adhering to the FUTA requirements and properly contributing to state unemployment programs.

Completing the 940 Form requires employers to carefully calculate their FUTA tax liability. Generally, the tax rate stands at 6% on the first $7,000 of each employee’s wages subject to FUTA. However, employers may be eligible for a reduction in their FUTA tax rate if they have paid their state unemployment taxes in a timely manner. Employers should consult the Form 940 instructions provided by the IRS for precise guidance on calculating their tax liability and identifying potential rate adjustments.

Once completed, the 940 Form must be filed with the IRS by January 31st of the following year. Late or incorrect filings may result in penalties and interest charges. It is essential to ensure that all information provided on the form is accurate and reflects the employer’s actual tax liability. Therefore, employers should maintain accurate records of their payroll data, tax deposits, and any other relevant information to substantiate the figures reported on the 940 Form.

In conclusion, the 940 Form (2016) is a regulatory requirement that enables employers to report their FUTA tax liability accurately. By complying with this obligation, employers support state unemployment programs, contributing to a safer and more stable labor market. It is crucial for employers to understand the instructions provided by the IRS and maintain accurate records to ensure their 940 Form is correctly completed and filed by the required deadline.

This glossary is made for freelancers and owners of small businesses. If you are looking for exact definitions you can find them in accounting textbooks.

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