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USCIS Form I-9 2023

USCIS Form I-9 2023 is an essential document used in the United States to verify the identity and employment eligibility of individuals hired for employment. The form, developed by the U.S. Citizenship and Immigration Services (USCIS), is a vital part of the employment process to ensure compliance with federal regulations and to prevent unauthorized individuals from gaining employment in the country.

Designed to prove an individual’s identity and authorization to work, USCIS Form I-9 2023 constitutes a critical step in the hiring process for employers and employees alike. Employers across all industries and sizes are required to complete and retain this form for all employees, including U.S. citizens and non-citizens. The USCIS continuously updates the form to reflect the most recent regulations and to better track and manage employment eligibility verification.

The purpose of USCIS Form I-9 2023 is to accurately establish the identity and employment eligibility of every employee, as required by the Immigration Reform and Control Act of 1986 (IRCA). This act makes it unlawful for employers to knowingly hire unauthorized workers. By requiring employers to complete Form I-9, the USCIS ensures that employers have made a good faith effort to verify an employee’s eligibility to work in the United States.

Form I-9 consists of three sections, each serving a distinct purpose. Section 1 must be completed by the employee on their first day of employment, attesting to their identity and work authorization status. It collects personal information such as name, address, date of birth, social security number (if applicable), immigration status, and the type of documents used to establish identity and employment eligibility. Employees must also sign and date this section.

After the employee completes Section 1, the employer is responsible for completing Section 2 within three business days of the employee’s first day of work. In this section, the employer reviews the employee’s supporting documentation and certifies that they have examined the original documents and found them to be valid and applicable for employment verification purposes. The employer must record the document information and complete the employer’s certification using their business information.

Should the employee present a document bearing a temporary employment authorization expiration date, the employer must reverify the employee’s authorization by completing Section 3. This section is used for updates and reverifications, such as when an employee’s work authorization document has expired and requires renewal.

Both the employee and employer are responsible for ensuring the accuracy and completeness of the information provided on USCIS Form I-9. Employers must retain the completed forms for three years after the date of hire or one year after the termination of employment, whichever is later.

Non-compliance with the Form I-9 requirements can lead to severe consequences, including civil and criminal penalties for employers. The USCIS and the Immigration and Customs Enforcement (ICE) have the authority to conduct audits and investigations to verify compliance. Employers found violating the law may face fines, loss of government contracts, and potential criminal charges.

In summary, USCIS Form I-9 2023 is a crucial document used to verify the identity and employment eligibility of individuals hired for work in the United States. Completing this form accurately and in a timely manner is vital for both employers and employees to fulfill their legal obligations and maintain compliance with immigration laws.