Tax Deductible Donation Receipt

A document provided by a qualified charitable organization to a donor, acknowledging the receipt and value of a charitable contribution, which may be eligible for a tax deduction under the Internal Revenue Code (IRC) in the United States.


A tax deductible donation receipt is an essential document that serves as proof of a charitable contribution made by an individual or a business to a qualified nonprofit organization. This receipt is designed to provide donors with the necessary information to claim tax deductions on their federal income tax returns. By issuing a proper donation receipt, charitable organizations assist donors in complying with tax requirements while promoting philanthropic activities.

Features and Key Elements:

  1. Donation Acknowledgment: A tax deductible donation receipt primarily represents an acknowledgment of the contribution made by a donor. It includes the name and contact details of the nonprofit organization, such as its legal name, address, and tax identification number (TIN).
  2. Donor Information: The receipt should contain the donor’s accurate information, including their full name, address, and contact details. This information is crucial for both the donor and the organization to facilitate future correspondence and to verify the contribution made.
  3. Contribution Description: The receipt should clearly specify the date of the donation, along with a detailed description of the contributed item(s) or cash amount. It is essential to provide an accurate valuation of the donation, adhering to the guidelines established by the IRC and the organization’s policies.
  4. Statement of Charitable Status: To ensure the contribution’s eligibility for tax deduction, the receipt must include a statement affirming the organization’s tax-exempt status. This statement assures the donor that their contribution is made to a qualifying nonprofit entity under the IRC.
  5. Disclosure of Goods or Services Provided: If the donor received any goods or services in exchange for their contribution, the receipt should disclose the value of those items. This information is crucial, as tax deductions may differ depending on whether any goods or services were received in return.
  6. Tax Deductible Amount: The receipt should clearly state the tax-deductible amount of the donation. Generally, donors can only deduct contributions that exceed the fair market value of any goods or services received. The nonprofit organization should calculate this amount accurately and convey it to the donor.

Important Considerations:

– Timeliness: Ideally, donors should receive a tax deductible donation receipt promptly after making their contributions, typically within a reasonable period of time but no later than January 31st of the year following the donation.

– Donor’s Responsibility: While the organization plays a crucial role in issuing the receipt, it is the donor’s responsibility to retain the documentation and submit it when claiming tax deductions. The receipt should be securely stored with other tax-related documents.

– Tax Regulations: Tax deduction rules and regulations may vary across jurisdictions. Individuals or businesses should always consult with qualified tax professionals or refer to the most recent tax guidelines provided by the Internal Revenue Service (IRS) or relevant tax authorities.


A tax deductible donation receipt serves as a vital instrument in the philanthropic process, offering numerous benefits to both donors and nonprofit organizations. By providing an official record of contributions, these receipts enable individuals and businesses to claim tax deductions while helping further charitable causes. It is crucial for both donors and organizations to understand and adhere to applicable tax laws and regulations when creating and utilizing tax deductible donation receipts.

This glossary is made for freelancers and owners of small businesses. If you are looking for exact definitions you can find them in accounting textbooks.

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