Outsource Estimating

Outsource Estimating refers to the process of hiring an external company or individual specialized in estimating project costs, timelines, and resources. This outsourcing practice allows organizations in the information technology (IT) sector to leverage the expertise and experience of external estimators to accurately assess the requirements and associated costs for their software development projects.


In the fast-paced and dynamic world of IT, accurate estimation plays a crucial role in project success. Outsource Estimating has emerged as a viable solution for companies seeking to optimize their project planning and budgeting processes. By partnering with specialized estimating professionals, organizations can tap into a wealth of knowledge, industry insight, and proven methodologies, enabling them to make more informed decisions about their IT initiatives.


  1. Expertise and Experience: Outsourcing estimating tasks to professionals with a deep understanding of IT project requirements and best practices ensures accurate assessments. These experts have often worked on similar projects, allowing them to provide valuable insights and recommendations.
  2. Time and Cost Savings: Companies can significantly reduce the time and resources spent internally on estimation processes. External estimators are trained to efficiently analyze project requirements, identify potential risks, and provide reliable cost and timeline estimates, freeing up internal resources for other critical tasks.
  3. Scalability and Flexibility: Outsource Estimating enables organizations to respond rapidly to changing business needs. By partnering with external estimators, companies can easily scale up or down their estimating efforts based on project demands, without the need for permanent hiring or additional training.
  4. Objectivity and Impartiality: External estimators offer an unbiased perspective on project requirements and costs. Their independence from internal biases and politics allows them to provide more accurate and objective estimates, aiding decision-making processes within the organization.


Outsource Estimating finds applications across various IT domains and project types, including:

  1. Software Development: Estimating the time and cost required to develop custom software applications and systems.
  2. Market Dynamics: Forecasting the costs associated with developing IT products to evaluate their viability and potential profitability.
  3. Fintech and Healthtech: Assessing the financial and technical feasibility of implementing IT solutions in the financial and healthcare sectors.
  4. Product and Project Management: Estimating costs and timelines for IT projects, aiding resource allocation and planning.
  5. Personnel Management: Outsourcing the estimation of hiring, training, and retaining IT professionals, facilitating efficient resource management.


Outsource Estimating has become an essential practice for organizations in the IT sector aiming to optimize their project planning and budgeting processes. By leveraging the expertise and experience of external estimators, businesses can make more informed decisions, accurately assess costs and timelines, and improve overall project success. This efficient and scalable approach offers numerous advantages, including cost savings, time optimization, impartiality, and flexibility. As technology continues to advance and reshape the IT landscape, Outsource Estimating will remain a key tool for organizations seeking to stay competitive and maximize their IT investments.

This glossary is made for freelancers and owners of small businesses. If you are looking for exact definitions you can find them in accounting textbooks.

Invoice Template image

Invoice Templates

Our collection of invoice templates provides businesses with a wide array of customizable, professional-grade documents that cater to diverse industries, simplifying the invoicing process and enabling streamlined financial management.
Estimate Template image

Estimate Templates

Streamline your billing process with our comprehensive collection of customizable estimate templates tailored to fit the unique needs of businesses across all industries.
Receipt Template image

Receipt Templates

Boost your organization's financial record-keeping with our diverse assortment of professionally-designed receipt templates, perfect for businesses of any industry.