Main / Glossary / How to Make an Invoice on eBay

How to Make an Invoice on eBay

An invoice on eBay refers to a document generated by a seller to request payment from a buyer for goods or services purchased on the eBay platform. It serves as a record of the transaction and outlines the details of the purchase, including item descriptions, quantities, prices, and any applicable fees or taxes. Creating an invoice on eBay is essential to ensure a smooth and transparent financial process between buyers and sellers.


When conducting business on eBay, sellers may need to create invoices for various reasons. These could include selling items in bulk, offering customized items, providing services, or complying with specific legal or regulatory requirements. By generating an invoice, sellers can provide buyers with a detailed breakdown of the purchase, facilitating clear communication and efficient payment processing.


Creating an invoice on eBay offers several advantages for both sellers and buyers. Let’s look at some of the key benefits:

  1. Professionalism: An invoice adds a level of professionalism to the transaction, enhancing the buyer’s confidence and trust in the seller.
  2. Clarity and Transparency: An invoice provides a comprehensive overview of the transaction, helping buyers understand what they are paying for and sellers ensure all details are accurately recorded.
  3. Dispute Resolution: In the event of a dispute or misunderstanding, having a documented invoice can serve as evidence to resolve the issue more effectively.
  4. Tax and Accounting Purposes: Invoices play a crucial role in accounting and tax reporting. They help sellers track sales, calculate profits, and fulfill their tax obligations.


The process of creating an invoice on eBay is straightforward. Here are the general steps involved:

  1. Login to your eBay account as a seller.
  2. Go to the “Sold” or access the “All Selling” if the item has not yet been marked as sold.
  3. Locate the specific transaction for which you need to create an invoice.
  4. Click on the transaction details to access the order page.
  5. Look for the “Send Invoice” or “Create Invoice” option, typically found in the “More Actions” or “Order Details” section.
  6. Fill in the required information, such as the item details, quantities, prices, shipping costs, any applicable taxes or fees, and payment instructions.
  7. Review the invoice information to ensure accuracy.
  8. Send the invoice to the buyer through the eBay messaging system or by email, if available.


Creating an invoice on eBay is a fundamental aspect of conducting business on the platform, providing sellers and buyers with a transparent and structured financial process. By following the outlined steps, sellers can ensure professional communication, accurate record-keeping, and a streamlined payment experience. Buyers, on the other hand, can have a clear understanding of their purchases and maintain confidence in the transaction. With invoices, eBay continues to facilitate secure and efficient online trade within the information technology sector.